Accounts Payable & Accounts Receivable
Phone: 720-972-4059 - Contact Financial Services
Accounts Payable
Adams 12 Five Star Schools offers our vendors electronic payments using Automated Clearing House (ACH). Vendors have the opportunity to have payments deposited directly into a United States bank account using ACH. Funds are deposited directly into your account once payment is released. Details of the ACH deposit will be automatically emailed to a designated representative within your organization the day payment is released. To set up ACH, complete the Vendor ACH Set-up Form.
For our vendors who prefer to be paperless, please email invoices to jeanne.larsen@adams12.org
Completed forms may also be mailed or dropped off at the Adams 12 Five Star Schools Financial Services Department. Our mailing address is:
Financial Services
ATTN: Accounts Payable
1500 E 128th Avenue
Thornton, CO 80241
We ask all of our vendors to complete our Vendor Packet.
Accounts Receivable
Payments made to the district and our schools by check are processed through our bank as a direct pay ACH payment. This means that if you send Adams 12 Five Star Schools or any school in the district a check to make your payment, your check may be converted into an electronic fund transfer.
“Electronic Fund Transfer” is the term used for the process in which we electronically instruct your financial institution to transfer funds from your account to our account, rather than processing your check. By sending your completed, signed check to Adams 12 Five Star Schools or any school in the district, you authorize Adams 12 Five Star Schools or any school in our district to copy your check and use the account information from your check to make an electronic fund transfer from your account for the same amount as the check.
Your check is welcome with your:
- Full name
- Street address (no P.O. Box)
- Home phone number with area code
- Work phone number with area code
- Driver's license number with state
If the electronic fund transfer cannot be processed for technical reasons, you authorize Adams 12 Five Star Schools or any school in the district to process the copy of your check. You authorize service charges and processing fees, as permitted by state law, to be debited from the same account by paper draft or electronically, at our option.
If you have questions or would like to learn about other payment options, please contact your local school directly.
Insufficient Funds Policy
Due to the volume of uncollectible checks that the district receives, Adams 12 Five Star Schools uses CheckCare for the electronic collection of checks returned NSF (insufficient funds).
The district will gladly accept your checks. When you provide a check as payment, you authorize CheckCare either to use information from the check to make a one-time electronic fund transfer from your account or to process the payment as a check transaction. You authorize Checkcare to collect a fee through an electronic fund transfer from your account if your payment is returned unpaid.
Please include the following on your check:
- Full Name
- Street Address
- Phone Numbers
If there are any questions, please contact CheckCare customer service at (888) 339-2439.