Purchasing
Phone: 720-972-6933
Purchasing assists with identifying and procuring the products and services needed to support the educators and students within our district, while conforming to District and Board Policies, Local and State Regulations and the NIGP Code of Ethics.
Vendor Information
Vendors are required to transact their business with Purchasing only, and are not permitted in schools or other departments for the purpose of making sales calls.
Vendors are required to contact Purchasing at 720-972-6933 for permission to contact or visit any school location or department.
If permission is granted, sales calls and demonstrations shall be scheduled at times that will not interfere with the instructional program.
How we buy
General Purchases:
General district purchases of $10,000 or less is at the discretion of the purchaser to determine the best and appropriate method for purchase, unless a district contract has been established.
For general purchases of goods or services with a total amount greater than $10,000, but $100,000 or less, a minimum of two informal proposals must be obtained.
For general purchases of goods or services with a total amount greater than $100,000, a minimum of three written or electronically submitted proposals must be obtained through a formal solicitation process.
Capital Construction/Facilities Maintenance Purchases:
Construction and facilities maintenance purchases of $50,000 or less is at the discretion of the purchaser to determine the best and appropriate method for purchase, unless a district contract has been established.
For construction and facilities maintenance purchases totalling greater than $50,000 but $250,000 or less, a minimum of three informal proposals must be obtained.
For construction and facilities maintenance purchases with a total amount greater than $250,000, a minimum of three written or electronically submitted proposals must be obtained through a formal solicitation process.
Opportunities
The district’s Purchasing Department is a member of the Rocky Mountain Governmental Purchasing Association (RMGPA) and the Institute for Public Procurement (NIGP).
The Rocky Mountain E-Purchasing System:
As of February 2014, the district posts solicitation opportunities on the Rocky Mountain E-Purchasing System (RMEPS/BidNet) site. RMEPS provides a way for local government agencies across Colorado and Wyoming to more effectively notify vendors of solicitation opportunities. Solicitation documents and related addenda are posted on this site. Vendors are requested to obtain official solicitation information from this site.
Vendors can now visit this one site to have instant access to solicitation opportunities for Adams 12 Five Star Schools, as well as, additional opportunities from other agencies throughout Colorado and Wyoming. Vendors must register with RMEPS to be able to access and download solicitation documents. There is no fee to register, however, vendors may sign up for e-mail notifications for a fee. Vendors who sign up for notifications will receive potential solicitation opportunities from RMEPS that may applicable to their identified product/service offerings.
- Vendors who do not choose to register for notifications through RMEPS/BidNet are responsible for monitoring the status of the posted bids and related documentation on their own.
- Formal bids and requests for proposals (RFPs) must be submitted according to the terms and conditions stated in the solicitation document(s).
- It is the responsibility of each potential vendor to monitor the RMEPS website regularly in order to be aware of business opportunities and review changes or addenda to bids, quotes or proposals. Contact RMEPS Vendor support at support@bidnet.com
Find more information about Bid Net Direct on their website.